How to find tents for rent for a corporate event

Renting a tent for a corporate event offers numerous advantages: it provides maximum flexibility, effective weather protection, and the opportunity to customize it to reflect your brand's image. Whether it's for a team-building activity, a product launch, a corporate party, or a trade show, this structure adapts to all situations and ensures the smooth running of your event while showcasing your company's identity.

Step 1: Define the specific needs of your event

Before starting your search for a tent, it's crucial to clearly define your specific needs. This will help you target the options that best meet your expectations.

Event size

The size of your event is one of the first criteria to consider. How many people will be attending ? Is it a small group gathered for an intimate workshop, or a large number of participants for an annual conference? The size of the event will determine not only the dimensions of the tent but also its interior configuration. For example, a pagoda tent might be ideal for a small cocktail party, while a bridge structure tent would be more suitable for hosting several hundred people at a convention.

Location

The location of the event also influences the choice of tent. For an outdoor venue, such as a park or garden, it’s better to opt for a tent capable of withstanding bad weather, like a crystal tent, which offers protection while allowing natural light to enter and letting participants enjoy the surrounding scenery. Conversely, in an urban setting or a confined space, a more compact tent, like a pagoda tent, could be more appropriate.

Theme and atmosphere

The style or design of the tent should match the atmosphere you wish to create. The elegance of a glass tent would be perfect for a high-end product launch, while a more relaxed event might take place under a stretch tent, offering a warmer and friendlier atmosphere. It’s essential that the tent faithfully represents your company's brand image.

👉 Also read : High-end tent rentals for memorable outdoor celebrations

Step 2: Compare the types of tents available on the market

There are several types of tents, each with its specific characteristics and advantages. Below is an overview of the main models available, with some concrete examples illustrating their use.

Glass wall tent

The glass wall tent is ideal for events that require a panoramic view while offering complete weather protection. It’s often used for high-end events, such as weddings or gala dinners. 

Clear roof marquee 

The clear roof marquee is another premium option, offering total transparency thanks to its clear PVC walls and roof. It is particularly suited for nighttime events, where it allows guests to enjoy a stunning view of the stars while remaining sheltered. For instance, Atawa installed a clear roof marquee for the Primeurs Week at Château Carbonnieux, enabling guests to appreciate the exceptional surroundings while tasting wines.

Stretch tent

The stretch tent is flexible and modular, perfect for outdoor events with a relaxed vibe. It can be set up on various types of terrain, including uneven surfaces. It is often chosen for events like festivals or outdoor corporate parties.

Pagode tent

Pagode tents, with their elegant shape and pointed roof, are ideal for more intimate events or for creating specific areas within a larger event. They can be used alone or in combination with other structures to create distinct zones, such as a reception area or a lounge.

Truss structure

Truss structures are designed for large events requiring substantial space and stable installation. It is robust and can support significant technical installations, such as complex lighting or large-scale audio systems. It’s perfect for trade shows or conferences.

Step 3: How to choose the right tent supplier

Selecting the right supplier is a crucial step for the success of your event. Here are some criteria to consider when choosing the right partner.

Experience and equipment quality

An experienced supplier, like Atawa with its 7 years of existence, guarantees impeccable service quality and premium equipment. The supplier’s experience is a safety assurance, as they will anticipate the specific needs of your event and provide the best advice.

Customization and included services

Customization is essential to ensure your tent reflects your company’s image as accurately as possible. Atawa offers bespoke customization options, whether for colors, design, or interior layout. Additionally, choosing a supplier that includes comprehensive services, such as assembly, disassembly, and transportation, is a significant advantage to avoid logistical hassles.

Customer testimonials

Customer reviews are an excellent indicator of a supplier’s reliability. For example, Natali Burgos from STIF recently sent these words to the Atawa team: 

“I want to thank you for your work; these two days were well executed thanks to your patience and professionalism... I will certainly continue to collaborate with you !” This type of positive feedback reinforces Atawa’s credibility and shows its commitment to providing quality service.

👉 Also read : Choosing the perfect reception tent: Your complete guide for a flawless event

Step 4: Booking process and logistical planning

To ensure the availability of the tent and avoid any unpleasant surprises, it’s advisable to book well in advance, especially for events during peak season. Also, consider coordinating all practical aspects such as electricity, heating, or lighting with the event venue. For complete peace of mind, know that Atawa takes care of all these logistical aspects.

In addition to tent rental, Atawa offers complementary services like delivery, installation, and space customization, ensuring a turnkey experience.

With the right partner, like Atawa, and the right tent, you can transform any venue into a unique space perfectly suited to your needs and brand image. Contact Atawa today for a free quote and let them elevate your next event.