How to choose the right lighting for an event : practical tips and advice

Lighting is undeniably one of the most important elements in event planning. It doesn’t just serve to illuminate a space, but plays a crucial role in creating an atmosphere, highlighting the decor, and enhancing the guests’ overall experience. Whether for a wedding, a corporate event, a gala, or an outdoor gathering, the choice of lighting must be adapted to the desired ambiance and the type of event. Atawa is here to help you make the right choice !

1. Understand the type of event and desired atmosphere

Before diving into selecting the lighting, it's essential to have a clear understanding of the type of event you're organizing and the atmosphere you want to create. Each event has specific lighting needs. A professional event, such as a seminar or a conference, typically requires functional, clear, and simple lighting. The goal here is to allow participants to see presentations clearly and stay focused without distractions.

On the other hand, for a wedding or a private reception, the approach is different. In this case, the lighting should be warmer, more welcoming, and decorative. Why not consider string lights, chandeliers, or crystal fixtures? For a gala or themed evening, you can opt for colored lighting or dynamic projections that will add character and enhance the festive atmosphere on the day of the event.

The important thing is to understand that lighting is not just a functional tool but a powerful way to create an atmosphere that aligns with the event.

2. Types of available lighting

Several types of lighting can be used :

• Ambient lighting : This type of lighting is often soft and subtle. It is useful for creating an intimate atmosphere during receptions, dinners, or cocktail parties. Rely on it to enhance your decor while providing soft, pleasant light that will make guests feel comfortable.

• LED spotlights : Very popular for professional events or performances, LED spotlights are used to highlight and define specific areas, such as a stage, podium, or artwork. Their intensity and direction can be adjusted to illuminate precise points.
• String lights : These small lights are perfect for weddings, outdoor parties, or open-air events. They create a festive and warm ambiance that guests truly appreciate.

• Colored projectors : Used to create dynamic effects, these projectors can light up a dance floor or an entire room with vibrant colors. They are often chosen for themed events or festive parties.
• Chandeliers : A symbol of luxury and elegance, chandeliers bring a sophisticated touch to an event. They are particularly appreciated for weddings or prestigious receptions.

At Atawa, we offer a wide range of custom lighting options, whether it’s majestic chandeliers for a wedding or professional LED systems for a conference.

👉 Also read : 10 tips for organizing and succeeding in a corporate event with Atawa

3. The importance of brightness and colors

Managing brightness is fundamental. It’s especially important to adjust the light intensity depending on the time of day and the various phases of the event. For example, during a cocktail party in the early evening, soft and dim lighting can create a welcoming atmosphere. Then, during dinner, you might want to increase the brightness slightly so that guests can enjoy their meal and appreciate the table decor without being dazzled. Finally, for a dance party, more dynamic and colorful lights can enhance the festive vibe.

Playing with colors is also an effective way to transform the ambiance. Warm tones like yellow, orange, or red are often used to create a welcoming and cozy atmosphere. Cooler colors, such as blue, violet, or green, add a modern touch and can give an elegant, sophisticated effect. You can also alternate colors to energize the space, especially on the dance floor or during key moments of the event.

4. Outdoor lighting for open-air events

If your event takes place outdoors, lighting becomes even more important. Natural light is not always enough, especially at dusk. Whether it’s for a wedding under a tent, a corporate reception, or a garden party, outdoor lighting is crucial for creating both a practical and aesthetic atmosphere.

Lanterns or spotlights can be used to light up greenery and pathways, allowing guests to move around safely. String lights hung from trees or tent structures can create a magical effect. To add a romantic touch, you could also opt for candles or lanterns placed along walkways.

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5. Technical lighting for stages and functional areas

If your event includes presentations, performances, or speeches on stage, specific technical lighting is essential. Powerful and adjustable spotlights will be necessary to illuminate the speakers or performers without casting distracting shadows. It’s also important to ensure the lighting is well-balanced, especially for photographs and videos.

Additionally, consider providing lighting for backstage areas and functional spaces to ensure the comfort of the performers and the technical team. Finally, it’s advisable to test the lighting before the event to ensure everything is properly set.

The entire Atawa team is available to help you choose your lighting and assist with its installation.

Lighting doesn’t just illuminate a space; it reveals its essence and shapes the atmosphere. When well-chosen, it will transform your event into an immersive and unforgettable experience.