What size marquee to choose for a successful seminar?

Prepare your corporate seminar down to the last detail

Organizing a company seminar requires a certain expertise. Many questions need to be answered in order to leave nothing to chance, because the success of this event depends on the image sent back to the employees. 
The management seminar, even if its objectives remain relatively professional, is the ideal moment to offer an original working environment to your teams. Opting for an open-air seminar guarantees your work groups more convivial exchanges. The rental of event infrastructures allows you to create a custom-made setting for a memorable corporate seminar.

Determine your needs before choosing your seminar marquee

The seminar is a real management tool. More and more popular with companies wishing to strengthen team cohesion among their employees, it can even take on the appearance of a vacation. Choosing an outdoor location, in the park of a castle, or even in the middle of nature, allows to mark the event by crowning it with success. Far from the routine, the seminar can also take place over several days and offer convivial moments of sharing between the workshops. Relaxed, the participants communicate more easily and the culture of your company is reinforced. 
Depending on the type of seminar organized, the needs in terms of infrastructure are varied. Apart from the number of people expected, the program must be perfectly established before opting for the installation of one or more marquees. 
For a small seminar, a single exchange space may be sufficient. However, for larger seminars, it is possible to create several spaces, each with its own role. For example, plan a space for the dinner that is different from the space where the presentations and other moments of exchange will take place. Whether it is a management seminar or a company seminar, the setting of the latter is important. Thus, the choice of the marquee for your professional seminar requires reflection and anticipation for a flawless logistics on the day.

For example, Valrhona opted for several structures to meet its different needs. A Bamboo marquee welcomed all the employees for meals, while team workshops were held in a Sailcloth marquee, as well as in Pagode tent. Of course, all the spaces were fitted out with cosy furniture, screens to broadcast the presentations and custom-made podiums highlighting the speakers.

Another more atypical example is the men's clothing company Faguo. The founders chose to gather their employees in a natural and relaxing atmosphere. They therefore opted to rent a reception Tipi to house the various activities and presentations. The experience was taken to the extreme, with the team spending the night in accommodation Tipis! A guaranteed change of scenery for this young team and many new memories in common.

What size marquee for your corporate seminar?

Your business seminar is well underway. You have chosen a location that will delight your employees, your program is set, the activities are organized and your guest list is closed. 
By choosing a reception marquee for your seminar, you make a wise choice. Not only can you choose a custom-made atmosphere, but you can also choose a modular structure that adapts to your needs and to the various existing constraints (reception location, weather...). 
All you have to do is choose the style, but above all, the size of your marquee. If the number of participants is the first criterion, it is not the only one to take into consideration.
Indeed, you must take into account the surface you have, but, above all, you must define the precise use of your marquee(s). Will the participants be standing or seated? Is there a meal? If so, will the guests be seated, or will you choose a standing reception?

Here are some tips to help you choose the right size marquee for your seminar. The amount of space needed per person is generally measured by the type of event.

Here are three possible situations:
- for a standing reception (buffet): 0.5 m²/person;
- for a reception with rows of seats: 0.7 m²/person;
- for a seated reception with round tables: 1.2 m²/person.

For example, if you are planning a small seminar to reveal your future strategy to 50 executives, you should choose a marquee of at least 35 square meters (0.7 × 50 = 35). 
If you are planning a seminar with many participants, several structures can be placed side by side to allow for a customized layout. In this way, a meeting room can be separated from another room dedicated to work groups by a convivial space with, why not, a coffee machine?

In addition to having to follow a precise set of specifications, the organization of a corporate event cannot be improvised. We recommend that you contact a professional in the field of marquee rental and event facilities to ensure that your company's project is a success. By using an Atawa consultant, you not only save valuable time, but also make sure you make the right choice. No unpleasant surprises on the big day! 
Your dedicated consultant will work with you to ensure the success of your seminar, regardless of the location. Let's build your event together.