How to create an outdoor company Christmas party?

Organizing an outdoor company Christmas party is the perfect opportunity to surprise your teams and offer them a magical moment, far from traditional conventions. Imagine an evening under the stars, surrounded by string lights, where the warmth of human connection and the festive atmosphere outweigh the winter chill. It’s the ideal event to wrap up the year on a high note, but it requires careful planning and a few tips to balance comfort, conviviality, and surprise. Here’s how to make this event a success and turn your company Christmas party into an unforgettable experience.

Renting: a practical and flexible solution

One of the great advantages of hosting an outdoor company Christmas party is that it can adapt to your needs through equipment rentals. This gives you the freedom to design a custom space that’s flexible and perfectly suited to your desires and the weather conditions. There’s no need to invest in expensive equipment that you’ll only use once: renting allows you access to everything you need without the hassle of purchasing or storing it.

Depending on the size of your event and the number of participants, you can rent heated tents, wooden chalets, ambient lighting, and even outdoor furniture. Another big advantage: logistics are simplified. No more headaches over organizing storage, delivery, and installation of the equipment—providers like Atawa handle everything! This way, you can focus on what really matters: offering your employees a unique experience.

👉  Also read : The advantages of heated tents for outdoor events in winter

Essential equipment to rent for a successful company Christmas party

To organize a memorable outdoor company Christmas party, it’s important to choose the right equipment. Here are some essentials to consider. 

Heated tents and marquees

When it comes to an outdoor event in the heart of winter, comfort is a top priority. Heated tents and marquees are indispensable for maintaining a pleasant temperature while still enjoying the outdoor atmosphere. You can use them to shelter dining areas, entertainment spaces, or even create a lounge area where guests can relax. Transparent tents are especially trendy : they allow guests to enjoy the view while staying warm—a great way to admire the snow or stars without shivering!

Christmas chalets

For an authentic and cozy touch, nothing beats wooden chalets. These create the spirit of a traditional Christmas market by hosting food stands or creative workshops. Imagine your employees enjoying hot chocolate at a bar, participating in a Christmas wreath-making workshop, or tasting seasonal delicacies. These structures not only add charm to the event but also enhance the festive and friendly atmosphere.

Illuminated arches at the entrance

For a "wow" effect from the start, opt for illuminated arches. This small detail can truly make a difference! With twinkling lights, snowflakes, or original decorations, these arches set the stage for the magic and immediately immerse participants in the festive mood. A grand entrance sets the tone for the rest of the evening !

Cozy furniture and outdoor heaters

Set up tables, chairs, and benches decorated with soft blankets and cushions to create a cozy outdoor ambiance. To ensure your employees can enjoy the outdoors without feeling cold, patio heaters, heated parasols, and fire pits are must-haves. These not only provide warmth but also add a stylish touch and foster a sense of togetherness around a fire.

A Christmas photo booth

This is the must-have detail ! A specially decorated photo booth allows guests to leave with memories of this unique evening. Plus, it’s a great way to boost your company’s visibility on social media, as your employees will likely share their photos, giving your event a great showcase. Add Christmas-themed accessories to spice it up, and you’ll have an entertainment option that’s as fun as it is effective !

👉 Also read : 5 ideas for year-end professional event activities

What to consider when choosing the right equipment

Of course, every company Christmas party is unique. The size of your event will directly influence the type of equipment you’ll need to rent. If you’re organizing a large gathering, you’ll need spacious structures, several heating systems, and possibly even different areas to host your guests. On the other hand, for a more intimate event, a small cozy tent with a few well-arranged zones will be enough to create a warm atmosphere.

And don’t forget to take the weather into account. Winter conditions can be unpredictable, so it’s crucial to plan for appropriate solutions: waterproof tents, additional heaters, or even rugs to prevent your guests from slipping on wet ground. For all this, you can rely on the expert advice of the Atawa team ! Also, consider covering key areas like entrances and dining spaces so that no one is exposed to the cold for too long.

Secrets to a successful outdoor company Christmas party

Warm and inviting lighting

Winter offers the advantage of long nights, so why not take advantage of that ? Play with lights to create a magical atmosphere. Lanterns, LED string lights, flameless candles—these are all elements that can transform any outdoor space into a magical and enchanting place. Multiply light sources to create an intimate yet festive ambiance.

Winter-themed activities that make a difference

If you really want to leave a lasting impression, offer Christmas-themed activities. A cookie decorating workshop, mulled wine tasting, or even a small temporary ice rink are guaranteed crowd-pleasers. You could also consider a light juggling show or an ice sculpture demonstration to wow your guests.

Welcoming warmth zones

To encourage your employees to enjoy the outdoors despite the cold, it’s essential to create multiple warmth points. Space heaters, blankets, and braziers create a friendly atmosphere, perfect for socializing and relaxing. An outdoor fireplace can also add incredible charm, encouraging guests to gather around the fire and savor the moment.

👉 Also read : Reception tents : a tailor-made solution for winter corporate events

Organizing an outdoor company Christmas party is all about creativity and preparation. With the right rental structures, some clever tips, and a few expert recommendations from an experienced provider like Atawa, you can overcome the challenges of winter weather and offer your employees a memorable experience. So, don’t be intimidated by the cold—turn this evening into a magical moment that will leave a lasting impression well beyond the holidays!